Administrative Coordinator

Full Time Position (40hrs/wk)

Position Overview

The Administrative Coordinator will assist in the administration of all Ahimsa Collective related projects: organizational tasks, Santa Cruz Healing Center, VOD program, In-prison programs, Reentry House, Training, Life Comes From It and Special Projects. The Coordinator will manage the website, social media, mailing list and other communications for the organization. Tasks are set weekly, and 4-5 five days of in-person, in-office time is required. Ability to travel to Santa Cruz is also a must. 

Job Responsibilities

  • Offer administrative support for Ahimsa programs. Tasks to be determined week by week. I.e. pay and document invoices and bills, schedule meetings, help facilitators prepare for classes, submit clearances, take and transcribe notes, scan letters, organize online folders, and more. Tasks will vary week by week. 

  • Curate and send out regular e-newsletters. Manage The Ahimsa Collective’s website, mailing list and social media accounts. Take lead on communications for the organization. 

  • Offer support for coordinating groups and general maintenance of Santa Cruz Healing-Land Center as needed. Ability to travel to Santa Cruz 1-2x a month is a must.

  • Assist on any financial, insurance, nonprofit or liability related tasks. 

  • Assist Executive Director in creating presentation and workshop materials and slides.

  • Help to coordinate special projects as they arise with The Ahimsa Collective.

  • Coordinate the administrative aspects of trainings: including helping to plan and schedule workshops, communicating with workshop participants, setting up workshop registration pages, creating workshop slides. 

  • Participate in Ahimsa Collective staff meetings, committee meetings, and other events.

  • Other administrative tasks as needed. 


  • Strong organizational skills and a strong ability to track multiple projects at once.

  • Good verbal and written communication skills 

  • Must be detail oriented 

  • Strong experience using google docs, spreadsheets, WIX, Microsoft office,, and other online platforms to organize and track documents, invoices, etc. 

  • 4-5 days a week of physical in-office presence is a must (Oakland). 

  • Ability to lift 40lbs. 

  • Ability to travel to Santa Cruz 1-2x a month is a must. 

  • Relationship-building skills, passion for creating deep community connections.

  • A strong understanding of the many environmental, social, and historical conditions that impact communities of color, and a commitment to support communities of color in their own agency and leadership. 

  • A solid understanding of racial justice and patriarchy in specific and social justice in general, and how it impacts our work and our communities. 

  • Ability to manage, track, and complete workload independently. Self motivated, self paced, and self driven. This is a highly self motivated job. Applicants should have a strong work ethic. 

  • Capacity to self reflect, grow, forgive oneself, work with a team, and work through conflict. Strong communication skills are a must. 

  • Ability to work occasionally on nights and weekends. 

  • Ability to attend conferences or events. 

  • Willingness to communicate through many media platforms in a timely way, and depending on the needs of participants: email, phone, text, etc. 


Compensation & Benefits

  • This is a full time (40 hours per week) position. 

  • Starting salary is $60,000–$65,000 depending on experience. 

  • Benefits include health coverage, paid sick leave, vacation and holidays. 

How to Apply

Apply immediately by emailing with your resume and cover letter to Write your full name and “Administrative Coordinator” on the subject line. Application deadline is rolling. Only candidates selected for interviews will be contacted. 


The Ahimsa Collective is a 501(c)(3) nonprofit organization. We are an equal opportunity employer committed to maintaining a culturally diverse work environment that reflects the make-up of the communities we serve. People with diverse personal experiences are urged to apply, especially people of color, bilingual English-Spanish speakers, LGBTQIA+, women-identified, and those that have been formerly incarcerated or impacted by incarceration.